ExFlow – AP and Invoice process automation for Microsoft Dynamics 365
ExFlow is a built-in AP Automation solution for Dynamics 365 for Finance and Operations (AX) and Dynamics 365 Business Central (NAV) that streamlines and automates the supplier invoice workflow. The easy to-use module automates the AP and invoice process, delivering better control, higher efficiency, saving time and money. With ExFlow, companies do not need to invest time and resources in training staff to use a new system, staff simply continue to work in their familiar environment.
ExFlow was first launched in 2003, and since then it’s continuously delivered AP and Invoice automation excellence to the evolving Microsoft Dynamics ERP suite. Today ExFlow is available for Microsoft Dynamics 365 for Finance and Operations, Microsoft Dynamics 365 Business Central, Microsoft Dynamics AX as well as Microsoft Dynamics NAV.
Efficient administration of all vendor invoices
Accounts payable is one of the most resource-intensive administrative processes today. It is also prone to human error. A misplaced invoice or duplicate payment takes time and effort to resolve.
Manually processing a single invoice can cost between €15 to €50 depending on your industry and processes. By automating the invoice process and accounts payable workflow, costs can be reduced by up to 50% per invoice. Regardless of company size, the potential savings are substantial.
Invoice scanning and data capture
ExFlow support all types of invoices including paper, pdf and other electronic formats. Incoming paper invoices are scanned and imported into an electronic workflow. Electronic invoices are imported directly into ExFlow.
Pre-coding
ExFlow provides intuitive pre-coding of all incoming invoices, streamlining the process and minimizing manual labor.
3-way invoice matching
ExFlow use the captured data to match the invoices to available purchase orders, contracts and/or goods receipts in order to determine how the invoice should be processed. ExFlow supports standard Dynamics 3-way matching.
Dynamic approval workflow
If an invoice doesn’t match or discrepancies are identified, it is sent for approval. The workflow is suggested on the basis of pre- defined approval rules. These rules can be based on supplier, accounts, dimensions, amount limits, etc. ExFlow also supports position hierarchies. For invoices needing approval, approvers are notified through email to ensure rapid turnaround.
Final posting and archive
Approved invoices are automatically posted into the general ledger before they are archived. AP staff always have a clear overview of all invoices in the invoice process. At any time, any invoice can be accessed directly from the Dynamics 365 workspace.
Analysis and follow-up
At all times AP staff have a clear overview of all invoices n the invoice process. They can also access historic data for every invoice from their Dynamics workspace. All data is processed in real-time ensuring that financial reports always have correct figures. For analysis and follow-up available using Power BI.
