ExFlow – AP and Invoice process automation for Microsoft Dynamics 365
ExFlow is a built-in AP Automation solution for Dynamics 365 for Finance and Operations (AX) and Dynamics 365 Business Central (NAV) that streamlines and automates the supplier invoice workflow. The easy to-use module automates the AP and invoice process, delivering better control, higher efficiency, saving time and money. With ExFlow, companies do not need to invest time and resources in training staff to use a new system, staff simply continue to work in their familiar ERP environment.
By streamlining the AP Process inside D365, ExFlow lowers the cost of invoice processing. Digitizing the process also improves visibility, enabling Accounts Payable to improve their supplier interactions as well as allowing AP to stay on top of all invoices that are out for approval. With AP Automation in place, invoice and invoice process data is made available to the greater organization, positively impacting both finance and procurement with real time insight into both cash flow and supplier performance.
ExFlow was first launched in 2003, and since then it’s continuously delivered AP and Invoice automation excellence to the evolving Microsoft Dynamics ERP suite. Today ExFlow is available for Microsoft Dynamics 365 Finance and Operations, Microsoft Dynamics 365 Business Central, Microsoft Dynamics AX as well as Microsoft Dynamics NAV.
Efficient administration of all vendor invoices
Accounts payable is one of the most resource-intensive administrative processes today. It is also prone to human error. A misplaced invoice or duplicate payment takes both time and effort to resolve.
Manually processing a single invoice can costs approximately €15, or more depending on your industry and your current state of the AP process. By automating the invoice process and the accounts payables workflows, costs can be reduced by up to 80% per invoice. Regardless of company size, the potential savings are substantial.
Invoice scanning and data capture
ExFlow support all types of invoices including paper, pdf and other electronic formats. Invoice data is captured, interpreted and imported automatically into ExFlow. ExFlow also supports e-invoices, which can be imported directly.
Intelligent pre-coding
ExFlow provides pre-coding of all incoming invoices leveraging Machine Learning and/or RPA, streamlining the process, minimizing manual labor and increasing data accuracy.
3-way invoice matching
ExFlow use the captured data to match the invoices to available purchase orders, contracts and/or goods receipts in order to determine how the invoice should be processed. ExFlow supports standard Dynamics 3-way matching.
Dynamic approval workflow
If an invoice doesn’t match or discrepancies are identified, ExFlow will automatically route the invoice for approval. ExFlow automatically creates an approval workflow based on the data captured from the invoice. Approvers are notified through email to ensure rapid turnaround. The workflow is dynamic and end-users can code the invoice if necessary. Approval can be done on any platform (desktop, tablet or smartphone).
Final posting and archive
Approved invoices are automatically posted into the general ledger before they are archived. AP staff always have a clear overview of all invoices in the invoice process. At any time, any invoice can be accessed directly from the Dynamics 365 workspace.
Analysis and follow-up
At all times AP staff have a clear overview of all invoices n the invoice process. They can also access historic data for every invoice from their Dynamics workspace. All data is processed in real-time ensuring that financial reports always have correct figures. Analytics and follow-up is available using Power BI.
